NGO CONSTITUTION

THE REVISED CONSTITUTION OF GRACE MISSION FOUNDATION -2010
A. PREAMBLE:
A.1 Grace Mission Foundation is a Dedication to The Founder and Proprietor Rev.Dr. Phillip K. Kutta who devoted his life and Service for the Wellbeing of his Homeland People and the Nation at large as a Tutor and Pastor in Many important Capacities before his death by 14th, July-2000.
A.2 CONSIDERING that currently in our Humble Nation, Tanzania, services providing for life necessities such as Safe Living Environment, Spiritual Healing and Support, Education and Vocational Training, Health Support, Poverty Alleviation, and the like may not be sufficiently available or readily accessible to many, especially Women and Children, the Youth and the Aged, Rev. Dr. Phillip Kutta worked hand in hand with the people at their living conditions and along with them to discover their own capacity of growth and accountability towards personal and social development.
A.3 ACCEPTING our social and ethical responsibility to the Society, we the descendant family members of Mr. & Mrs. Rev. Dr. Phillip K. Kutta intend to carry on our father’s humble mission and visions to the service of our homeland people and the Nation at large through this NGO (GMF) by adopting and abiding to the following constitution.
A.4. PRORATION and Rights of the DDFM.
A.4.1 The Registration, Name and Regional and District Head Offices with their related properties/key investments shall be the property of the key Founding Members of the Society –i.e. The Direct Descendant Family members of Mrs. Stella Phillip Kutta and Mr. Rev. Dr. Phillip K. Kutta –The DDFM)
A.4.2 All DDFM shall have an unconditional equal share of the Proration of rights under A.4.1 above and shall have the right of participation in any post of its Administration and activities with respect to his/her expertise/ability to the general wellbeing and sustenance of the NGO and its service to society.
A.4.3 The Board of Founding Members shall reserve the Right to appointing some Key administrative figures of the NGO even if it may require to get them Out of the DDFM for a specified period of time for the healthy survival interest of the NGO at convenience.
A.4.4 The Board of Founding Members shall be bound to keep track of ALL DDFM and their CVs and promote their expertise to the effect of being able to execute the daily administrational functions of the NGO with time and need.
A.4.4 No member of DDFM shall have the Right of sending to court or file any legal suit against the Administrational functions of GMF at any point in time because doing so would mean filing the same Suit against him/herself in effect.

A.5 GMF VISION –To become a National and International ambassador for Peace, Development and Christian Ministry to Mankind!

A.6 GMF MISSION
It is the inherent Mission of GMF to execute Professional, unbiased, and sound SERVICE to the People in our beloved Nation unto fulfillment of their Optimum potentials in productivity thereby creating a strong and prosperous nation with a global outlook of peace and friendship in social and mutual developmental aspects.

B. PARTICULARS OF CONSTITUTION
ARTICLE I
1.0 NAME, ADDRESS, HEADQUATERS, LOGO, LANGUAGE, AND NEUTRALITY:
1.1. NAME:
The society shall be known as GRACE MISSION FOUNDATION
1.2. ADDRESS
The address of the society shall be:
P.O.BOX 14687, Dar-es-salaam –TANZANIA
Telephone: 0754497726, 0762783077
Fax2Email number 0864392445
Email: - gracemissionbfm@yahoo.com;
1.3. HEADQUARTERS
The society’s headquarters shall be in Dar es Salaam at a place to be decided and agreed up on by the members at the first General Meeting.

HEAD OFFICE:
Currently at MAKANGARAWE Ward in TEMEKE District, DAR ES SALAAM
–TANZANIA
1.4. LOGO
The society shall have a logo designed by the participants and approved by the members at the first General Assembly.
1.5. LANGUAGE
The official languages of the Society shall be English and Kiswahili.
1.6. NEUTRALITY
The Society shall be a not-for-profit, voluntary, apolitical, non-partisan and non-governmental organization.
ARTICLE II
2.0. DEFINITIONS/INTERPRETATIONS:
2.1 Subject to the express provision of the constitution, and unless the context otherwise requires; in this constitution:
2.2 “Foundation” shall mean The GRACE MISSION organization.
2.3 “Project” shall mean all the many small affiliated groups and programs under direct support/supervision by the Foundation.
2.4 “Participants” shall mean the individuals taking active roles in the day to day running of its activities.
2.5 Acronyms:
2.5.1 GMF = Grace Mission Foundation
2.5.2 DDFM =Direct descendant Family members of Mrs. Stella Phillip Kutta and Mr. Rev. Dr. Phillip K. Kutta.
2.5.3 NGO = Non Governmental Organization
2.5.4 CBO = Corporate Business Organization
2.5.5 GO = Governmental Organization
2.5.6 AG = Affiliated groups
2.5.7 OM = Ordinary membership
2.5.8 CM = Correspondence Membership
2.5.9 FM = Founding Members
2.5.10 AGM = Annual General meeting -GMF
2.5.11 BFM = Board of Founding Members
2.5.12 EC = Executive Committee
2.5.13 BD = Board of Directors
ARTICLE III
3.0 AIM, OBJECTIVE AND ACTIVITIES
3.1 AIM
3.1.1 It is the aim and goal of the Society to provide healthy self sustaining environment for the disadvantaged Tanzanians living in difficult situations with special concern for the Women, children and youth whose families are unable to provide one for them, and the aged.
3.1.2 This Foundation shall, as much as is to the fulfillment of its inherent objectives for the wellbeing of the Nation, work in Cooperation with any Legal NGO, Firm, Organization or Individuals Within or outside our Country in the fulfillment of all objectives under the MKUKUTA.
3.2 MAIN OBJECTIVE
The main objective of the Society is to supplement the efforts of the government and other NGO’s in the provision of Life Support Services, Environmental Conservation and Upgrading, Project Support Services, Vocational Training, Educational and Christian Spiritual Support to the needy.
3.3 ACTIVITIES
3.3.1 It is the intention of the Society to achieve its aim and objective through specific activities, including and not limited to the following:
3.3.2 Supporting the AG on Educational projects.
3.3.3 Supporting the AG on Vocational Training.
3.3.4 Supporting the AG on Safe and clean living environment, free from the dangers of abusive behaviors.
3.3.5 Supporting the AG to care for the Aged
3.3.6 Supporting the AG in their Poverty alleviation projects.
3.3.7 Supporting the AG in enhancing their Christian Lifestyle living Standards.
3.3.8 Supporting the AG in securing safe homes.
3.3.9 Supporting the AG in Sports, Games and Safe Recreational programs.
3.3.10 Supporting the AG in Legal Advice/Services.
3.3.11 Supporting the AG Mainstreaming gender in their programs
3.3.12 Supporting the AG in exerting Good Governance.
3.3.13 Supporting the AG in care for the Orphans and the disadvantaged women; e.g. Widows and HIV/AIDS victims.
3.3.14 Supporting AG in Information technology assistance.
3.3.15 Supporting the AG in Recreation and Public relations affairs.
3.3.16 Supporting the AG in their Christian Lifestyle & Living Standard; e.g. Construction of Churches, Sponsoring Evangelistic Crusades and Worship programs.
3.3.17 Supporting Youth Settlement Programs.
ARTICLE IV
4.0 MEMBERSHIP
4.1 TYPES OF MEMBERSHIP
4.1.1 Without prejudice to any other provision specified in this constitution, the Society shall have the three categories of membership:
4.1.2 Ordinary membership
4.1.3 Affiliate membership
4.1.4 Correspondence membership
4.2 Ordinary Membership - OM
Ordinary Membership shall consist of all the Founding Members, including other participants of the project (recruited therein by the Board of Directors and approved by the Executive Committee), having a genuine concern for the well-being and healthy development of the Foundation. Officers of the Society shall be elected from the Ordinary membership.
4.3 Affiliate Membership - AG.
Affiliate Membership shall consist of those that shall benefit directly from the activities of this NGO and will include any individual, and/or local, regional, national or international organizations, CBO’s, NGO’s which offer support in kind to the Society towards the well-being of Women and children, Orphans, Youths, The Unemployed, the Aged… etc coming from difficult circumstances.
4.4 Correspondence Membership -CM
Correspondence Membership shall consist of any individual and/or regional, local, national, or international organizations, CBO, NGO, GO … etc which shall not directly indulge in, but which act to support the provisions of the aims and objectives of the Society.
4.5 Founding Members - FM
4.5.1 The founding members shall automatically consist of all who attended the Society’s first meeting which founded this organization by drafting the name and activities of the society.
4.5.2 There shall be an Annual General meeting of the Founding members (AGMF) to consider recruiting of new members of AGMF.
4.5.3 There shall be an unlimited number of members to be recruited in the AGMF at will by the same gathering.
3.1.1 The AGMF shall be presided upon by the Chairperson and Secretary General of GMF.
4.5.4 The Chief Matron/Patron and Proprietor of GMF shall NOMONATE a committee from among members of the AGMF to form the Board of the Founding Members (BFM) responsible to coordinate it functions.
4.5.5 The BMF shall be Convened and presided by the Chief Matron/Patron and Proprietor of the NGO –GMF and/or a Nominee by the same to the effect.
4.6 Admission of Members:
4.6.1 The BMF may admit any individual or organization that truly believes in the aims and objectives of the Foundation and applies for membership, after tabling her/his/its application for discussion.
4.6.2 The BMF shall register new members (part from those of the AGMF) at anytime provided that the registration rules and conditions as would be laid down are followed.
4.6.3 The Society shall have unlimited numbers of Members
4.6.4 Procedures and regulations as shall be laid down by the Society shall govern admission of members.
4.7 Cessation of Membership:
Membership of any member shall be suspended or cease upon:
4.7.1 Formal resignation whereby the member submits a notice to the Secretary General who then submits such a notice to the Executive Committee;
4.7.2 Suspension of membership by the Executive Committee upon recommendations by the Secretary General for any known act of violence, discrimination or other abuse towards any child or youth, or towards any participant or member of the Society;
4.7.3 Suspension of membership by the Executive Committee upon recommendations by the Secretary General for failure to uphold this constitution or otherwise behave or act in a manner as to prejudice or endanger the status, aims and objectives of the Society;
4.7.4 Dissolution of the member organization;
4.7.5 Cancellation of membership for reasons of a member being found of unsound mind; or
4.7.6 Death
4.7.7 The fees, subscriptions and all other payments (if any) made by the member to and received by the Society shall not be refunded to the member upon her/his/its cancellation or suspension of membership for any reason whatsoever.
4.7.8 The BMF shall have a final decision concerning cancellation of membership of any member.
4.8. Readmission into membership
4.8.1 Any member, who ceases to be a member for any reasons as in 4.4 above, may be readmitted/reinstated upon application and fulfillment of conditions laid down by the Society, and approved by the AGMF.
4.8.2 The decision by AGMF concerning the readmission/ reinstatement of a member shall be subject to approval by the BMF.
4.9. RIGHTS OF MEMBERSHIP
4.9.1 Ordinary Members: it is the right of all Ordinary Members:
i. to attend all meetings subject to this constitution;
ii. to actively participate in the activities of the project with the Team as deemed appropriate by the Project Manager;
iii. to see and be assured that the properties acquired and used by the Foundation or any other properties which have been given it by various donors, are being used in accordance to the set Objectives.
iv. to deliver any opinion relating to the activities and issues of the Foundation for discussion at any meeting;
v. to vote in a meeting in which he/she/it is an eligible member;
vi. to have the right of suffrage such as the right to vote and to be voted into any office of the Society;
vii. to oversee and assist in the implementation of all decisions made by the Foundation in fulfilling its aims and objectives;
viii. to appoint any individual to be elected to any leadership position.
4.9.2 Affiliate and Correspondence Membership
The rights of Affiliate and Correspondence Members shall be limited to rights in gathering, sharing, exchange and distribution of information, knowledge, expertise, and materials. Affiliate and Correspondence members may attend the meetings of the Society as advisors, counselors and spectators without any voting or other rights.
4.10 DUTIES AND OBLIGATIONS OF MEMBERS
It is the duty and obligation of all members to hold as the top priority the healthy development and well-being of the Foundation, and in doing so;
4.10.1 to uphold the Constitution;
4.10.2 to voluntarily participate in activities of the Foundation;
4.10.3 to give, pay, commit or remit any fees, subscription or contribution in any form through procedures laid down by the Society and agreed upon by the members at the AGM; and
4.10.4 To discharge all individual and collective responsibilities as prescribed in this constitution.
ARTICLE V
5.0 OFFICERS
5.1. The officers of the Society shall be:
5.1.1 Chairperson –GMF.
5.1.2 Vice Chairperson –GMF.
5.1.3 Secretary General –GMF.
5.1.4 Assistant Secretary –GMF
5.1.5 Treasurer General –GMF.
5.1.6 Assistant Treasurer –GMF
5.1.7 Patron and/or Matron –GMF.
5.2. Election of Officers
All officers shall be elected by the AGMF
5.3. Terms of Office
5.1.1 5.3.1 All elected officers shall hold office for a term of ONE year, and shall be eligible for re-election into the office for no more than three consecutive terms unless otherwise agreed upon by the Executive Committee EC.
5.1.2 5.3.2 The EC shall be comprised of:
i. Chairperson BMF
ii. All Elected Officers
iii. All Members of the Board of Directors -BD
5.4 Vacancies
Any vacancy arising in the offices shall normally be filled by a member appointed by the AGMF from the FM for the remaining term of service.
ARTICLE VI
6.0 DUTIES AND FUNCTIONS OF OFFICERS
It is the duty and obligation of each officer to perform his or her function and role in a spirit of collaboration, in cooperation with all other officers, directors, members of the team and participants. No officer, director or team member shall use his or her position as a means to control or have perceived authority over any participant, but rather shall work together with each individual in a collaborative manner, sharing the responsibilities and workload as the situation dictates. For further direction regarding grievances, a personnel policy manual will be developed. In addition, specifically
6.1. The Chairperson shall:
6.1.1 unless prevented by illness or any other sufficient cause, call and preside over all meetings of the Foundation and its committees;
6.1.2 be the chief spokesperson of the Foundation on all matters pertaining to and affecting interests of the Foundation and its entire membership;
6.1.3 be responsible to the AGMF in his/her day to day execution of her/his duties for/in the Society;
6.1.4 in all meetings that he/she presides over, apart from his/her ordinary vote, s/he shall have the decisive vote (Veto) from which the decision that shall arise shall be final, whenever it shall happen that the votes of the opponents and proponents are equal.
6.1.5 be signing officer for the Society.
6.2 The Vice-Chairperson shall:
6.2.1 be a principal assistant to the chairperson and when necessary, act on behalf of the chairperson;
6.2.2 be responsible to the AGMF in the execution of his day-to-day duties of the Foundation.
6.3. The Secretary General shall:
6.3.1 be the Project Manager, responsible for the well-being of all the participants of the Foundation and its project, and shall view that responsibility to be his/her first priority;
6.3.2 coordinate all activities, programs etc of the Foundation;
6.3.3 arrange and issue notices for all meetings of the Foundation;
6.3.4 arrange for the preparation and distribution of all the minutes of the Foundation meetings;
6.3.5 follow up implementation of decisions reached at/by the Foundation meetings;
6.3.6 Handle all Foundation correspondence under the general supervision of the Executive Committee, and when an urgent decision must made, may consult with the Chairperson or her/his alternate on the matter. Any decision arising from such
6.3.7 onsultation shall be binding to the Foundation only if ratified at the next Executive Committee meeting;
6.3.8 be a signing officer; and
6.3.9 Be responsible to the Executive Committee in his/her daily execution of duties of the Foundation.
6.4 The Deputy Secretary shall:
6.4.1 be the principal assistant to the Secretary General and when necessary act on behalf of the Secretary General; and
6.4.2 be responsible to the Executive Committee in the execution of his/her daily activities within the Foundation.
6.5.The Treasurer General shall:
6.5.1 be the main Treasurer of the Foundation, maintaining all accounting documentation supporting all receipts, expenditures, assets and liabilities;
6.5.2 be a signing officer of the Foundation and under directives of the Executive committee, receive, keep, and disburse all monies belonging to the Society;
6.5.3 issue receipts for all monies received;
6.5.4 maintain an account of all financial transactions or commitments entered into, on behalf of the Foundation, and make such accounts available for inspection;
6.5.5 furnish financial reports at the Society’s meetings; and
6.5.6 collect, receive and receipt all fees/files/subscriptions/contributions etc, if any from members and other donors.
6.6 The Deputy Treasurer shall:
6.6.1 be the principal assistant to the Treasurer General and shall assist and when necessary act on behalf of the Treasurer General;
6.6.2 be responsible to the Executive Committee; and
6.6.3 Be a signing officer for the Foundation.
ARTICLE VII
7.0 MEETINGS OF THE FOUNDATION
7.1. Types of Meetings:
The Foundation shall have the following types of meetings:
7.1.1 BFM
7.1.2 AGFM
7.1.3 EC
7.1.4 BD
7.2 The Executive Committee
7.2.1 There shall be established an Executive Committee which shall comprise the following officers:
i) The Chairperson
ii) The Vice Chairperson
iii) Secretary General (ex-officio)
iv) Deputy Secretary
v) Treasurer General
vi) Deputy Treasurer
vii) Invited Affiliate and Correspondence Members (optional)
7.2.2 The membership of any member of the Executive Committee shall cease automatically upon resignation of his/her office by completion of term, resignation, expulsion, death, etc
7.2.3 The Executive Committee shall regularly meet once every three months or shall have an extraordinary meeting at anytime convened by the Chairperson on request of the Secretary General.
7.3 Duties of the Executive Committee:
The Executive Committee shall be responsible to the BMF in its day to day running of the activities of the Foundation and shall have the following duties and functions:
7.3.1 to plan, execute and monitor the activities of the of the Foundation and make sure that all the activities are being carried in accordance with this constitution and with the well-being of the participants as its primary concern;
7.3.2 to accept , register, nominate and confirm new members;
7.3.3 to liaise and act as a bridge between members of the Foundation and other NGO’s etc, local, national, regional, or international dealing with and/or interest in the provision of services and resources to FG.
7.3.4 to keep and ensure the safety of all Foundation’s properties and keep records of the Society, records of accounts and all other general and particular records;
7.3.5 to decide and approve of the Foundation’s expenditures and transactions;
7.3.6 to decide on and make preparations for the AGMF and report to the BMF on the activities of the Foundation and on its expenditures;
7.3.7 to ensure financial and general discipline among members and employees of the Foundation, making follow-up on any complaints lodged against members or employees and taking measures accordingly;
7.3.8 to take and proceed with disciplinary actions against any member, provided that such a member has been awarded ample opportunity to defend himself/herself;
7.3.9 to suspend from duty any officer of the Executive Committee, any employee of the Foundation or any other member or participant found guilty of misuse of perceived power and/or authority, negligence, recklessness, or irresponsibility, or any who do not undertake his duty properly or any officer who has acted in any manner prejudicial to the aims, objectives and the ‘Motto” of the Foundation, provided that such an officer be given an opportunity to make and present his defense;
7.3.10 to be empowered to name a person to be Patron/Matron of the Society, subject to the approval of the AGMF;
7.3.11 to be empowered to make rules and regulations;
7.3.12 to create sub-committees for the execution of specific duties to aid in the implementation of the activities of the Foundation;
7.3.13 to direct and supervise the day to day running of the Foundation in general;
7.3.14 to seek, solicit and receive financial and other support for and on behalf of the Foundation;
7.3.15 to coordinate the solicitation of funds from local and international or other donor communities and individuals, for execution of various tasks of the Foundation and its aims and objectives;
7.3.16 to appoint a registered auditor to audit accounts of the Foundation;
7.3.17 to initiate and implement various programs for the Foundation’s best interests;
7.3.18 to prepare the agenda for the AGMF;
7.3.19 to be responsible for the administration of the AGMF;
7.3.20 to acquire, hire or purchase technical equipment for the execution of its functions; and
7.3.21 to be responsible for doing any other thing, which is legally empowered to do, for the benefit of the development and enhancement of the aims and objectives of the Foundation.
7.3.22 The Executive Committee shall be guided by the rules and regulations as Established by the BMF.
7.4 The Board of Directors
There shall be established a Board of Directors, whose membership shall be elected by ordinary members at the AGMF and shall comprise
7.4.1 all members of Executive Committee;
7.4.2 all officers of the Society; and
7.4.3 other invited or otherwise members irrespective of their category
7.5 Role of Board of Directors
7.5.1 The role of the Board of Directors shall be to oversee and direct the affairs of the Society. Its deliberations concerning matters of the Society shall be final, subject only to the decisions of the BMF.
7.5.2 The Board of Directors shall meet at least four times annually, including at the AGM.
7.6 Duties of the Board of Directors:
The Board of Directors shall:
7.6.1 be the senior management authority of the AG and its deliberations and decisions shall be final, subject only to the authority of the BMF;
7.6.2 approve proceedings of the previous AGMF;
7.6.3 scrutinize the Foundation’s financial accounts for the financial year in question;
7.6.4 approve budgets;
7.6.5 recommend the appointment of auditors at the AGMF;
7.6.6 elect officers and members of the Executive Committee to fill vacancies where their term of office has expired, or where a member has resigned or the office has become vacant for any other reason;
7.6.7 deliberate on any other issues pertaining to the achievements of the aim and objectives of the Foundation;
7.6.8 receive, discuss and adopt the Secretary General reports;
7.6.9 receive, discuss and adopt the Treasurer General reports;
7.6.10 recommend amendments to the constitution for approval at the AGMF, and approve all regulations;
7.6.11 take appropriate action against officers and members alike, who have acted or behaved contrary to the principles and procedures and ethics of the Foundation, in accordance with the rules and regulations on penalties as laid down by this constitution;
7.6.12 approve proposed sources of income for the AG; and
7.7 General Meetings of Founding Members
7.7.1 The Annual General Meeting (AGMF) shall be convened by the Secretary General in consultation with the Chairperson and shall be held not more than 120 days after the year-end. In the event such a meeting does not include at least 2/3 of the members, the Chairperson shall sign a memorandum requiring the Secretary General to convene the meeting within a month after receipt of the memorandum.
7.7.2 Notice in writing of the Annual General Meeting shall be sent to all members at least thirty days before the date of meeting and both the agenda for the meeting and an annual statement of accounts shall constitute part of the notice.
7.7.3 In the event that the chairperson and the secretary both absent themselves in the said convened meeting, the meeting shall elect the chairperson and the secretary. In such a case the incumbent chairperson and secretary shall cease to be officers.
7.7.4 The newly elected chairperson and the secretary will be in the office for the remaining period of the Executive Committee
7.7.5 An Extraordinary General Meeting may be convened to determine an urgent specific issue. It may be called by the Chairperson in consultation with the General Secretary or by a memorandum signed by not less than half of the members requesting the same. Such meeting shall be convened within fourteen days upon receiving such a memorandum by the General Secretary or deposition with the Executive Committee. Notice of the meeting shall be provided and that the notice shall be sent to all members at least fourteen days before the meeting.
ARTICLE VIII
8.0 QUORUM AND OTHER PROCEDURES FOR MEETINGS
Unless otherwise provided herein,
8.1 all meetings of the Society shall be lawful if there is present a quorum of more than half (50%) of the eligible members who are also ordinary members.
8.2 In all meetings involving decision making, any decision reached shall be lawful only if more than half (50%) of the eligible voting members present at that meeting support the decision.
8.3 An extraordinary or other duly constituted meeting shall be lawful only if attended by 1/3 of all eligible members.
8.4 An implementation meeting shall be called by the Chairman in the event that a quorum is not achieved.
8.5 In case the Chairperson and Vice Chairperson absent themselves for any reason whatsoever, the meeting members shall elect a member to chair the meeting.
8.6 The Chairperson or in his or her absence the Vice Chairperson or in the absence of the latter, another member so elected shall preside over the meeting.
8.7 The Executive Committee may promulgate rules, regulations and procedures, other than those stipulated under these articles, to govern the conduct of meetings.
ARTICLE IX
9.0 OFFICE OF THE PATRON/MATRON
9.1 The Foundation shall have the office of Patron or Matron whose name will be proposed by the Executive Committee, endorsed by the Board of Directors and approved at the AGM.
9.2 The Patron/Matron shall be the principal advisor to the Executive Committee in all policy and operational issues in order to ensure that the aims and objectives of the Foundation are being properly carried out and shall also:
9.3 Consider and advise whether the Foundation is financially sound
9.4 Stand for the Foundation
9.5 Approach funding agencies/donors.
9.6 Negotiate loans/credits
9.7 Offer guidance to the Foundation
ARTICLE X
10.0 FINANCES, ACQUISITIONS AND PROPERTIES
10.1 The finances, acquisitions and properties of the Foundation shall include:
10.1.1 money derived from the Membership fees and subscriptions;
10.1.2 income derived from donations, charities, presents, bequests, largess, benefactions, gifts, grants, annuities, offerings, aids, assistance, support, benefits, succors, income generating project, etc
10.1.3 any other payment made to the Foundation or received and acquired through the activities of the Foundation; and it should be noted that
10.2 The Treasurer General shall keep all the Foundation moneys in a bank account, which will be in the Foundation’s name in any branch of any bank as will be agreed by the AGMF.
10.3 The Treasurer General assisted by his deputy shall keep cheques and all books of accounts, and shall provide a Summary report of the same to the Chairperson BMF every Month for scrutiny.
10.4 Any two of a) The Chairperson -GMF or Secretary General -GMF and b) the Treasurer General or Deputy Treasurer together shall be the signatories in all payments made on behalf of the Foundation to the AG, and shall be individually and collectively responsible for any mismanagement of the Society’s finances, assets, properties and acquisitions.
10.5 The Secretary General shall be responsible for the maintenance of a petty cash fund, which is to include sufficient funds in case of emergency.
10.6 The Foundation’s year of income shall be twelve months commencing from the first day of January and ending the last day of December of every calendar year.
10.7 The Board of Directors shall be responsible to nominate any well-qualified accounting firm for appointment at the AGMF to audit or review the accounts and financial statements of the Foundation for the current year.
10.8 Apart from money the Foundation shall possess also movable and fixed assets, an inventory of which shall be kept current and available for review by any member of the Foundation.
10.9 The expenditures of the Foundation may include expenses for administration, office supplies, and other approved expenses of the Executive Committee, but such expenses, not directly involved with the day to day running of the project, shall not exceed 15% of the funds generated from all sources.
10.10 The Foundation may invest its funds in any manner deemed by the Executive Committee to be ethical, discreet and prudent for the benefit of the Foundation. However, advance approval by the BMF will be required for:
10.10.1 any significant investments in fixed assets or equipment,
10.10.2 any significant leases of property or equipment,
10.10.3 any borrowings by the Society,
10.10.4 any investment or loan of its surplus funds,
10.10.5 any transaction at less than arms’ length with a Director or Officer.
ARTICLE XI
13.0 SUSTAINABILITY
13.1 The Foundation shall develop, promote and support income-generating projects to be operated by the participants as part of their experiential non-formal training. Such projects might include retail sales of arts and crafts that the participants have created, small poultry or other agricultural endeavors, traditional drum, dance and drama performances and any video recording of the same, the collection and sale of seashells, or any other project that is deemed ethical, suitable and beneficial to the participants.
13.2 No income-generating project undertaken by the Foundation shall violate any of the rules and regulations as set out by the International Labor Organization.
13.3 No participant shall be forced to participate in any project, but rather encouraged to use the opportunity as a learning experience.
13.4 It will be the goal of the Foundation that through the above mentioned income-generating projects and membership dues, the home will be sustainable within a period of five years, and not entirely dependent upon sponsorship and donors.
ARTICLE XII
12.0 AMENDMENTS TO THE CONSTITUTION
12.1 This constitution may be altered, amended, or repealed by the BMF of the Society only after such an amendment has been properly distributed one month in advance of the AGMF.
12.2 A favorable vote of 2/3 of the members present at the AGMF at which such a resolution is presented will be required for its approval.
12.3 A member of the Foundation seeking to amend this constitution shall lodge such proposed amendments with the Secretary General in writing not less than two months prior to the next AGMF.
12.4 The Secretary General will then distribute the proposed amendments to The Executive Committee, which shall discuss the proposal before presenting it as a substantive item of the agenda of the BMF.
12.5 All officers, members and participants will be given a copy of the proposal at least one month prior to the meeting at which the proposed amendment will be tabled.
12.6 All approved amendments, alterations or repeals to this Constitution shall be submitted to the office of the Vice President and to the office of the Ministry of Labor, Youth Development and Sports and to the office of the Ministry of Community Development, Women and Children Affairs, also include Ministry of Health , Ministry of Education and any other appropriate ministry.

ARTICLE XIII
13.0 DISSOLUTION OF THE FOUNDATION:
13.1 The Foundation shall not be dissolved in any manner other by a resolution to be supported by 85% of all members present and voting in AGMF called for such specific purpose.
13.2 Notice of the subsequent General Meeting shall be circulated at least thirty days before the date set for the General Meeting
13.3 Notwithstanding a resolution from General Meeting to dissolve the Foundation, no dissolution shall take effect without prior consent in writing of the registrar with the Ministry of Home Affairs obtained upon application to him in writing and signed by three of the officers of the Foundation.
13.4 The Executive Committee shall within one month from the date of the passing of the Resolution for the dissolution of the Society cause to be made an inventory and an itemized list of all the assets and liabilities of the Foundation.
13.5 Upon dissolution the Board of Trustees shall hold the properties of the Foundation, in trust for the Members.
13.6 When the Registrar has approved the dissolution of the Foundation, the Executive Committee shall take no further action against any officer of the Society in connection with activities of the Foundation except in furtherance of the liquidation process. Subject to payment of all debts of the Foundation, the balance thereof shall be distributed in such other manner as may be resolved by the General Meeting at which the resolution for dissolution was passed.
ARTICLE XIV
14.0 POWER TO MAKE RULES:
14.1 Subject to any express provision of this Constitution, the power to make rules is vested in the BMF.
14.2 Notwithstanding the above, the rules so made by the BMF shall not be operative, unless endorsed by the AGMF, whose adoption shall require approval of at least fifty percent (50%) majority of members present and voting in such meeting.
14.3 Any Member or Participant of the Foundation may propose amendments, repeals or propose any change in the Rules by submitting such proposal for consideration by the Executive Committee.
ARTICLE XV
15.0 TRANSITIONAL PROVISIONS
15.1 Notwithstanding any provision in this Constitution, all persons present at the first meeting calling for the adoption of the Constitution at launching of the Foundation, shall be eligible to become members without following the procedures for admission, provided they fulfill the required qualifications.
15.2 The first meeting adopting the Constitution at the launching of the Foundation shall constitute itself as an Extraordinary General Meeting and elect from within itself the Transitional Committees and Officers of the Society.
15.3 The transitional committees and officers elected under article 15.2 above, shall hold office on such terms as specified in this constitution or any other rules made under this constitution, for a period not exceeding two years or until such time when the first Annual General Meeting is held, whichever comes earlier.
Here Undersigned by the Chief Proprietor Mrs. Stella Phillip K. Kutta.